September 14, 2022

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Thanks to technology, presentations are more engaging than ever before. Today, your audience can watch a presentation rich with interactive digital media that exhibits dynamic motion and enhances their sensory features through video, audio, and animation.

Success is where preparation (your AV check) and opportunity (your speaker) meet. Scheduling time for your event producers/AV team and speaker to rehearse is critical. Without smoothly functioning AV, your attendees will remember what went wrong, not the message your speaker was trying to convey.

So, what tips are helpful?

? Get the rider far in advance. Providing AV requests and paying attention to small stage requests makes a big difference to speakers.

? Work with the best AV your budget can afford. Provide that “wow” factor that enhances learning and retention and makes your attendees want to come back next year.

? Schedule a reasonable time for an AV check. If your keynote is a morning speaker, schedule the rehearsal the day prior; if they’re in the afternoon, schedule it that morning.

? Know your audience and prepare for special AV considerations: on-screen captioning, audio capabilities for seeing-impaired or blind individuals, etc.

? Explore technology that can help with promotion or networking opportunities (interactive screens, live Twitter feeds, specialty apps).

The payoff:

? Your AV team is prepared to do their best job.
? Your speaker takes the stage with confidence.
? Your audience is engaged and impressed.

Do you have helpful AV check tips?